Entrants must be able to demonstrate a connection with Nillumbik Shire as a local artist, through local subject, or through a Statement of Connection.

A local artist is defined as either currently residing or working in the Nillumbik Shire.

Alternately, the entrant may supply a written paragraph demonstrating their connection or contribution to the arts heritage of Nillumbik. For example, the entrant may have lived in the Shire previously, been taught by a Nillumbik artist or paint here regularly.

Local subject is defined as work linked to the visual, environmental, historical or social values of the Nillumbik Shire

Current employees of Nillumbik Shire Council (NSC) and Montsalvat are ineligible to apply.

Finalists may be requested to provide identification


The Work

The work/s may be of any size, subject and medium.

The work/s must have been created in the 18 months prior to the 2018 close of entries (work must have been created after the 15th of September 2016)

A work will not be accepted if it has been shortlisted for a previous Nillumbik Prize, or if a winner of another art prize.

The entrant may submit up to two artworks. No more than one artwork by each artist will be shortlisted for the Nillumbik Prize Finalists Exhibition.

Changes must not be made to the work once it has been submitted. Should any changes be made after submission the organiser reserves the right to exclude the work.



To be eligible for selection the entry must be submitted by Thursday 15 March 2018 at 5pm. No late submissions will be accepted.

Artists must provide high resolution digital images of their work with their completed entry form. These images must be in JPG format, and have a file size of no less than 1MB, and no more than 15MB.

For video/media entries please contact Montsalvat to arrange submission.

An entry fee of $15 applies to every artwork entered into the Nillumbik Prize, including those not selected for exhibition. This fee is payable in person at Montsalvat, by cheque, or over the phone via credit card. Any entry for which payment has not been received by the submission deadline will not be eligible for selection. The entry fee is non-refundable and contributes to administration and handling of entries for the Prize. Please note that early payment is recommended. If the entrant wishes to pay via credit card over the phone, be aware that we often experience high volumes of phone calls in the three days before close of entries.


Licensing the work

The entrant warrants that the work is original and does not infringe the copyright, moral rights or other rights of any third party. The entrant indemnifies the organisers (NSC and Montsalvat) against any loss resulting from breach of these warranties.

Entrants agree to NSC and Montsalvat reproducing (photograph, video - at no charge) shortlisted works in all publicity and promotion of the Nillumbik Prize subject to the organisers discretion. This does not affect copyright status of the work. Finalist’s images will be published on NSC and Montsalvat’s website, social media sites including but not limited to Twitter, Instagram and Facebook for the duration of the Prize only.


Selection of works

 Finalists are chosen by a selection panel and prize winners are selected from the finalists by the Prize judge. The Montsalvat People’s Choice Award is selected by members of the public visiting the exhibition of the Nillumbik Prize finalists. The Full Monty Award will be selected by volunteers and staff at Montsalvat.

The selectors reserve the right to exclude any work which does not comply with NSC and Montsalvat’s policies and procedures

All works will be subject to a selection panel whose decision is final and no correspondence will be entered into.

All prizes are non-acquisitive.


Exhibition of shortlisted works

All entries must be available to be exhibited between Thursday 31 May and Sunday 22 July 2018. Selected works must be delivered to Montsalvat between Friday 25 May and Monday 28 May, between the hours of 10am and 4pm. Please attach with the delivery of the artwork any special instructions/requirements for installation/arrangement of the work.

Media works need to be trialled on AV equipment before installation date to minimise technical problems.

Fragile works will be entered at artist’s own risk.

Please indicate the orientation of your artwork by including a directional arrow on your artwork label – this will ensure correct installation

Placement of the works in the exhibition is at the Curator’s discretion.

Shortlisted entrants must attend the Exhibition Opening on Thursday 31 May 2018, at 6.30pm. If unable to attend they must nominate a representative to attend on their behalf on the night.

Works may be offered for sale and will be accordingly recorded in a price list with the sales status entered being a price or NFS (not for sale). This price list will be made available to visitors to the exhibition. Please note that the listed price must include the GST (10%) and the Gallery commission of 33.3%.

If the artist is represented by another gallery, an agreement will need to be reached with the artist, the representing gallery and Montsalvat regarding a split commission by Friday 25th May at 5pm.  Failure to do so will mean that the 33.3% commission will automatically apply.

Parts of an artwork may NOT be sold separately.

Shortlisted 2D works must be mounted or framed professionally and ready for hanging with our wire-based hanging system. Montsalvat’s uneven walls and heritage listing mean that pins, nails, magnets or similar are not permitted to be used.

Please note that any works which do not comply with this will not be hung.

For display of shortlisted 3D work, we will provide plinths and/or glass storage units. If a 3D work requires additional display equipment, the artist will provide this.

NSC or Montsalvat will take no responsibility for damage to work during installation, display or dismantling of the exhibition. The participating artist/owner(s) is responsible for the following:

·      insurance of all works for the duration of the exhibition including delivery and collection

·      cost and preparation of 2D work for hanging

·      cost and provision of any additional display requirements for 3D work

·      delivery, collection and any associated costs of works entered in the exhibition.

At the completion of the exhibition unsold work must be collected on Tuesday 1 August or Wednesday 2 August.

If the work is not collected on one of the dates as specified above, a storage fee of $10 per day will be charged to the artist. If the entrant is unable to collect their work due to extenuating circumstances the storage fee may be waived, however the entrant must contact Montsalvat by no later than Monday 16 July 2018 to make other arrangements.

Please note the Barn Gallery is frequently busy with openings, concerts and other events. Staff cannot guarantee that they will be able to assist with the collection of work outside of the specified collection dates if arrangements are not made in advance.


Image: Winner of The Nillumbik Prize 2017, Anna McDermott, 1. The outside limit of an object, area or surface. 2. Move or cause to move gradually or furtively in a particular direction (detail), 2016, digital video still printed on canson cotton rag, 105cm x 59cm